The Scheduling Manual provides users with the knowledge and practice to set up and maintain an accurate Schedule of Classes for the department and Â鶹AV. To be successful at managing accurate course data, the user should:
Tip: Use the search function to find specific sections or instructions within the Course Scheduling Guide.
In the event you are no longer responsible for updating this information in Banner or duties have been redistributed, please contact the Registrar’s Office via Classes@augusta.edu. If you are responsible for updating sections in Banner and do not have access, please complete the Banner Access request form, and include your course scheduling duties within the form.
Helpful Tip: Review your own internal processes with others in your area who work with course scheduling. Refer to the Preliminary Schedule Prep information for some suggestions.
Scheduling Coordinator Roles:
Point of Contact (SPOC): This person is the point of contact for information in regard to sections. They have query access to see section information in Banner.
Primary Processor (SPPR): This person is responsible for updating sections, including update access to section information in Banner.
Backup Processor (SBPR): This person is responsible for updating sections in the event the primary person is not available, or if shared responsibility is requested. They have update access to section information in Banner.
Administrator (SADM): This person is a college administrator in the Dean's Office. They will have both query and update access to section information in Banner.
Scheduling Coordinators are responsible for updating their sections in Banner using the UCRN process according to the established deadlines. All deadlines related to scheduling are static and are listed below.
Schedules Launched in Curriculum For Review
Schedule Submission Deadlines
Restricted Banner Access Dates
Departments can no longer enter any course section information in Banner.
Classroom Scheduling Begins to Process Room Assignments
The department should review all course section data prior to the release.
Classroom Scheduling Release Room Assignments
Any updates to course sections after this deadline must be approved by the leadership.
Request for Course Material Submissions (Bookstore)
Deadline for Course Material Submissions (Bookstore)
Schedule of Classes Publication (No Classroom Assignments)
As a preliminary step to preparing the Schedule of Classes, information about classes offered in the previous corresponding semester is "rolled" forward to the new semester/term (fall to fall, spring to spring, summer to summer). Please note, in some cases, new course reference numbers (CRNs) are assigned to each section. When this process is complete, the Registrar's Office will launch course scheduling proposals in Modern Campus Curriculum. Academic units can then begin working in Banner on their course schedules. Each academic unit will receive a copy of the rolled schedule. Review the data in the report spreadsheet and make any necessary updates to reflect the circumstances of the new term.
Tips For Success:
In addition to these steps, it is also recommended that Department Chairs utilize the Course Scheduling Dashboard as they are preparing their schedules. The may be located by logging into AU Analytics.
To update the sections that were rolled from term to term, you would use the Update CRN process (UCRN). The UCRN workflow in Banner is made up of four Banner forms: SSASECT, SSARRES, SSAPREQ, and SSATEXT.
It is important to note that any updates needed to SSARRES, SSAPREQ, or SSATEXT will require the “Edit a Section” form to be filed for update. Only SSASECT can be modified.
Quick Reference to Forms used for Scheduling:
Once the Registrar’s Office has launched the Administrative Course Scheduling proposal in , it will be routed to the Scheduling Coordinator or Alternate Point of Contact identified for that department. Attached to the Curriculum proposal, you will find a list of CRNs to be downloaded that must be reviewed and updated in Banner.
Log in to . On the Banner welcome screen, type UCRN in the “Go To…” box and press Enter. This will begin the UCRN workflow.
Using the list of CRNs that was provided, type the term (four-digit year and two digit term code) and the CRN for the section that is being updated into the fields at the top of the screen labeled “Term” and “CRN:” then click “Go” or press ALT + Page Down keys on the keyboard. Examples: For Spring 2027, the term code is 202702. For Fall 2027, the term code is 202708.
Two-digit term codes at Â鶹AV in Banner are:
Spring: 02
Summer: 05
Fall: 08
On SSASECT, validate the Subject and Course number is for the correct course you need to update. Only update the section code if one is not present or needs to be changed. Before changing, validate the other sections of the same subject and course in your report.
Navigate to the “Status” field on SSASECT. Enter the letter “A” to make this section active and available for registration. Please note, if a section remains inactive, that indicates that the section is not scheduled to be offered for the term.
Leave this information on SSASECT blank. This information is managed by the Registrar’s Office. Please complete the attached template in Curriculum to submit your cross-listing and cross-leveling requests. The Registrar’s Office will process in accordance with University policy. /compliance/policyinfo/policy/course-numbering-cross-listing-cross-leveling-suffixes-policy.pdf
Confirm the correct campus code is listed in the “Campus” field on SSASECT. See below for valid codes and descriptions. Do not make a change without validating first. These are the only valid codes. Please see the Scheduling Manual for more information about campus codes.
Valid Campus Codes:
ATH: Athens Campus
AUO: AU Online**
ECO: eCore
EMA: eMajor
FG: Fort Gordon
FHC: Forest Hills Campus
HYB: Hybrid
HSC: Health Sciences Campus
INT: Internship
MBL: Mobile Lab
NWC: Northwest Campus (MCG Only)
OC: Off Campus*
OLC: Online Campus**
RC: Riverfront Campus
SC: Summerville Campus
VMS: Visiting Medical Student (MCG Only)
SEC: Southeast Campus (MCG Only)
SWC: Southwest Campus (MCG Only)
STW: Study Away
STB: Study Abroad
*If a section is offered off campus, please contact the Registrar’s Office at classes@augusta.eduto assist with assigning that location. An example of this could be a student teaching section.
**Effective Fall 2023 only OLC or AUO may be used for online sections.
Confirm the correct code is listed in the “Schedule Type” field. If so, continue to the next step. The options that are listed in this table below are the only options that may be used. Options that show up by clicking the three dots beside the field are the only options that were approved for this course. If additional options are needed, a course revision proposal will have to be submitted. Once registration has opened, the Schedule Type information cannot be altered.
10 Lecture: Formal presentation, primarily one-way communication of information by one individual. Often considered the “traditional” classroom setting.
11 Lecture/Supervised Lab/Clinic: Combination or hybrid of lecture and supervised laboratory/clinic and contains elements of each of these two course types.
12 Lecture/Unsupervised Lab/Clinic: Combination or hybrid of lecture and unsupervised laboratory/clinic and contains elements of each of these two course types.
20 Seminar: Group based discussion of a topic of interest under the direction of an instructor. Requires the instructor to play less of a leadership role, with responsibility for discussion and analysis vested in students with the instructor functioning as a resource person.
30 Supervised Lab/Clinic: Instructing, preparing, and supervising student investigations under the direction of an instructor. Designed to enhance student concept attainment, problem solving, and critical thinking.
40 Unsupervised Lab/Clinic: Instructing, preparing, and supervising student investigations independently of an instructor. Designed to enhance student concept attainment, problem solving, and critical thinking.
50 Independent Study: A self-directed approach to the acquisition of knowledge and/or competence in which a student plans and carries out learning activities on their own under minimal faculty direction. Usually used for topics not part of formal course offerings.
55 Directed Study: A faculty-directed approach to the acquisition of knowledge and/or competence in which a student carries out learning activities on his/her own under minimal faculty direction. Usually used for topics not part of formal course offerings.
57 Asynchronous Instruction: Instruction delivered via a distance education platform where students and faculty do not interact at a specific time and/or place.
60 Practice Teaching: Full-time teaching under the supervision of an experienced teacher. Practice teaching provides the student with a professional field experience in the appropriate teaching discipline.
81 Internship/Practicum: Extended field and “hands-on” experiences and/or training under the tutelage of an experienced practitioner and/or university supervisor.
91 Thesis: Preparation of a scholarly paper completed by a candidate for the bachelor’s, master’s, or specialist in education degree. The thesis is (1) prepared under the direction of a faculty committee; (2) requires in-depth knowledge of a particular subject; (3) is based on independent research; and (4) reflects the highest level of scholarship and knowledge of research methodology.
92 Dissertation: Preparation of a scholarly paper completed by a candidate for the doctoral degree. The dissertation is (1) prepared under the direction of a faculty committee; (2) requires in-depth knowledge of a particular subject; (3) is based on independent research; and (4) reflects the highest level of scholarship and knowledge of research methodology.
Confirm the correct instructional method is listed in the “Instructional Method” field. If correct, continue to the next step. If not, update using the coding below. Once registration has opened, the Instructional Method information cannot be altered.
Leave Blank/Null-In Person Courses that are technology enhanced: Course has face-to-face instruction.
F-Fully at a Distance: All instruction is delivered via technology. The course does not require students to travel to a classroom for instruction: however, it might require students to travel to a site to attend a course orientation or to take exams. Note: This is generally equivalent to delivering more than 95% of sessions via technology-online.
Example: A course that requires students to meet for an orientation on the first day of class and to meet for midterm and/or the final exam would be coded F.
P-Predominately at a Distance: Technology is used to deliver 51 percent or more of scheduled class sessions, but at least one visit to a classroom (or similar site) for instruction is required.
Example: A course that is scheduled to meet M/W/F but only meets on Wednesday with the Monday and Friday class replaced by technology.
H-At most HALF at a Distance: Technology is used to deliver 51 percent or more of scheduled class sessions, but at least half of class session is replaced by technology.
Example: A course that is scheduled to meet T, TH, but only meets Tuesday with Thursday class session replaced by technology would be coded as H.
Confirm the correct session code is listed in the “Session Code” field by reviewing the codes below. The setting selected here should make sense with what was selected in other coding, the modality of the course, and the location of the course. This code is used to determine whether classroom space should be assigned to this section. If you are not sure what to use, email classes@augusta.edu for assistance.
Session Codes:
A-Section is on campus, in person attendance with assigned space.
B-Section with unassigned space (this code should be assigned for student teaching, nursing practicum, internet course, etc., that takes place at unspecified sites (i.e. too numerous and varied to be specified) as well as on-campus with no assigned space, e.g., physical education).
C-Section on campus in assigned space, but conducted by outside institution; outside institution enrolls student.
D-At an off-campus site in assigned space.
E-At a specific off campus site with unassigned space.
If your department leadership would like to require students to obtain individual special permission from your department to register for a course, enter “DP” in the “Special Approval” field. Please note, this will require your department to enter a permission in Banner on SFASRPO for a student to register for this section. Additionally, a “Permission Only” note will need to be placed on the section when you have navigated to SSATEXT later in the workflow. Additional text must be submitted via the Edit a Section form if it is not visible on the SSATEXT form.
Confirm the correct part of term is listed in the “Part of Term” field. If so, proceed with the next step. If not, please do not make a change without reviewing other similar sections and consulting your department to choose.
Do not update the dates associated with the part of term. This field is extremely important and impacts official student reporting.
If you have questions regarding this field, please contact classes@augusta.edu. Once registration has opened, the Part of Term information cannot be altered.
Confirm the correct credit hours are listed in the “Credit Hours” field. Unless this is a variable credit hour course, please do not enter any information in this section.
Only if this is a variable credit hours course (ex: 1–12 credit hours) this section will need to be “locked in” for the number of hours the student is allowed to register for. Credit hours and billing hours should match.
If you have students that need the same course but for a different number of locked hours, you will need a separate CRN.
Warning: Failure to “lock in” the credit hours mean a student can register for any number of hours between the minimum and the maximum. This affects graduation requirements, billing, and credit hour generation. For additional information on what determines a “Credit Hour”, please refer to: /compliance/policyinfo/policy/definition-credit-hour.pdf
Once registration has opened, the Credit Hour information cannot be altered.
Confirm the correct maximum enrollment amount is listed in the “Maximum” field. If so, proceed to the next step. If not, enter the correct number of seats and save. If you are interested in implementing the waitlist, please contact our office at classes@augusta.edu.
All sections must be “tabbed through” to create a meeting pattern, regardless of modality or instruction type.
Tab once more to populate the start and end date fields (note: these dates pull from the Part of Term listed on SSASECT). Only Medical College of Georgia will add rotation dates here. Otherwise, do not change these dates. Make sure dates fall within the part of term. Dates may be detailed on separate lines for individual changes in Meeting Type if required. If you are not sure how to accomplish this, email Classes@augusta.edu for assistance with creating special meeting patterns with multiple date settings.
Unless the section is asynchronous, select the boxes to indicate the days of the week this section will meet. Enter the class start and end times (military time) in the “Start Time” and “End Time” fields. Optional: To enter additional meeting patterns, arrow down to navigate to the next line and adjust the start and end dates as necessary. Some examples of when this should be used: sections that have lab times and separate sections that require different meeting locations on campus.
Confirm credit hours are present in both the “Hours per Week” block as well as “Session Credit Hours”. Please note they may not match; however, if not present, enter the same hours per week as are reflected in the session credit hours. The system will automatically make the adjustments.
Select the â€Âٲą±ą±đ” icon in the bottom right corner. Note: The session indicator field should always be”01”.
For synchronous online or face-to-face sections, place your cursor in the “Meeting Time” field and enter the standard course meeting time code this section will follow. Please refer to the Standard Course Meeting Time Chart below for the meeting time codes. In the event this course will not follow the standard course meeting time policy, see the next paragraph for information on how to process for non-standard meeting patterns.
Please note, any section that does not conform to the Standard Course Meeting Time Policy is required to submit a Meeting Time Variance Request Form for review and approval. Standard Course Meeting Times are entered in Banner using military time.
Refer to the policy at: /compliance/policyinfo/policy/standard-course-meeting-times.pdf
If there is a clear business reason for non- compliance, submit a Standard Course Meeting Time Exception Form with your Curriculum proposal. /registrar/documents/standard-course-variance.pdf
The variance approval form is also within the policy document.
Once you have selected the Meeting Time Code from the previous chart corresponding to the correct Standard Course Time, you would enter that code in the “Meeting Time” field and tab to the “Meeting Type” field. Pay close attention to the code entered in the “Meeting Type” field as this will be used in determining the type of classroom space that is needed on campus.
The Meeting Type choice made should reflect the settings that were selected on the first tab on SSASECT.
The “Meeting Type” field will be used in determining the type of classroom space that is needed on campus.
Meeting Type Codes:
CLAS-Regular Classroom
CLIN-Clinic
CR##-Computer room with max or 20,30, etc.
CXAM-Computer Exam
EXAM-Exam
FLEX-Flexible Furnishings
GSAM-Distance Learning via Two-Way Interactive Videoconferencing with Remote Campus
LAB-Laboratory
LXAM-Exam using laptop
SG##-Small Group of 10, 20, etc.
Please review the scheduling manual for more specific information.
For face-to-face sections, Select the “Meeting Location and Credits” tab. Tab to the “Building” field and enter the preferred building for this section. If you do not know or don’t have a preference, leave it blank. The official list of classrooms available is listed on this website.
Please enter at least the building request if you need a centrally scheduled classroom and if applicable, tab to the “Room” field and enter the preferred room in the building you just entered .
For fully online or entirely at a distance sections (campus: OLC, AUO, or OC), be sure to enter the word “ONLINE” in the Building field. This is an important visual queue for students in the Schedule of Classes.
Select the â€Âٲą±ą±đ” icon in the bottom right corner. Reminder: Do not occupy a room you have not booked. If you receive a room conflict error, you may override it by placing "O" in the override indicator field.
To get to the instructor block, click on the “down” arrow in the lower left corner of the page or (ATL+ Page Down) to navigate to the instructor field. Tab over to the instructor ID field. Enter the instructor’s ID number and tab to populate. If you do not have the instructor’s ID, use the three dots in the block below the “ID” field to search for the instructor.
When you click the three dots, the SIAIQRY screen will open which allows you to search for the instructor. Click Go in the top right corner, tab to the field “last name” and using upper and lower case, enter the last name, then tab to first name and click GO. The search is case sensitive. Once the instructor is located, click Select in the bottom right column and Save the selection.
To enter multiple instructors, arrow down or insert a new line and repeat the steps outlined above. Select save when complete. If you are unable to locate the instructor for this section, it is possible if they are a new hire, they have not been processed through HR yet. If the person is not a new hire and should be in the system, please contact classes@augusta.edu for assistance troubleshooting.
When entering multiple instructors, Banner will default each instructor at 100% which will cause an Academic Data Collection (ADC) error. To eliminate this error, the Scheduling Coordinator should enter only the primary instructor at 100% and each subsequent instructor at 0% “Percent of Responsibility” and 0% “Percent of Session”. The correct percentage will be entered during Curriculum Inventory Reporting (CIR). When CIR is collected, that data will push to Banner reflecting the true percentages.
If your section is taught in person in a classroom:
Select the Section Preferences tab. In the Room Attribute Preferences block, use the three dots to select the preferred room preferences code(s) (attribute) that are needed for this section including the priority (priorities range from 01-04 only) in the preference number field. You can have as many assigned attributes as you need with the same priority or with a priority not higher than 04 for each. If this section doesn’t have specific room attribute requirements, leave this information blank and move to the next step. SAVE when complete.
Valid codes are:
CHBD-Chalkboard
EACC-Ethernet Access
INRS-In Room Storage
MONI-Monitors
NMD-Needs Movable Desks/Chairs
NMT-Needs Movable Tables
PIA-Piano Needed in Room
POUT-Power Outlets
SHSP*-Shares Space
TABL-Tables
VCON-Video Conferencing
WCON-Web Audio Conferencing
WHBD-Whiteboard
*SHSP (shares space)-Courses that do not meet the definition of being a Cross-Listed or Cross-Leveled course; but share an on–campus instructional space. Note-when this attribute is selected, the shared space location must be entered as the room preference for the courses that share space and the attribute would be applicable to.
As of Spring 2027 scheduling, the following forms will be viewable but query only. Changes to these forms may be requested by submitting the "Edit a Section" form to the Classes Team.
SSARRES-Schedule Restrictions
SSAPREQ-Schedule Prerequisite and Test Score Restrictions
SSATEXT-Section Comment
These links are available to assist you with course scheduling:
& Schedule of Classes Reader Guide
Crystal Report WSC0102 Instructions